Administrative Assistant, Creative id-21175
At Sony Music Publishing ("SMP"), we believe every voice matters. We are the #1 global music publisher, advancing the artistry of the world's greatest songwriters and composers for over 25 years. We keep songwriters at the forefront of everything we do, and design our suite of services to amplify opportunities, build connections, and defend their rights. Our roster benefits from an international team committed to providing support at every career stage. From classic catalogues to contemporary hitmakers, history is always being written. We are a part of the Sony family of global companies. Learn more about SMP at https://www.sonymusicpub.com/en.
Why join Sony Music Group?
Here at Sony Music Group, we are shaping what's next in a way that creates impact. Forging powerful new ideas at the heart of music, technology, and culture that entertain and move people.
This is your opportunity. Part of a global community, united by individual passion, rising to that challenge every day. Adapting at pace and supporting one another, inspired to influence the future. For the benefit of you, our people; our creators, our business, and wider society too.
Be a part of an organization that is creator first. Committed to fueling excellence and always imagining more, while fostering a supportive culture, one where we elevate each other and act responsibly.
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What You'll Do:
Operations and Administration:
- Serve as the point person for the songwriter experience in the New York office, offering an extraordinary level of service and support to both the A&R team and songwriters, while at the same time representing the Sony brand with the highest level of professionalism.
- Build a strong and cohesive partnership with other EAs and Creative Admins, both domestically and internationally in NY, LA, Atlanta, Miami, Nashville, and the UK.
- Perform general administrative activities including screening calls as the first point of contact, directing inquiries and determining the proper course of action, ordering supplies.
- Regularly meet with Sr. Director, Creative and A&R staff to provide status updates (weekly charts, event/show calendar, A&R recording timeline).
- Generate, distribute and maintain various reports as needed by the team including but not limited to Tip Sheets, song holds and sending artist pass letters.
- Proactively anticipate needs of the A&R staff to foresee problems and prevent them by acting.
- Make recommendations related to schedules, communications, travel and systems.
- Create a network of resources including songwriters, producers, managers, booking agents, attorneys, concert promoters, trade and consumer press, and tastemakers.
Calendar and Scheduling:
- Own and proactively manage an ever-changing calendar of internal and external meetings with attention to accuracy, detail (including time zones) and allocation of time and resources to promote productivity and successful execution of the SVP, Creative A&R.
- Recognizes the need to proactively reprioritize, as appropriate, if business initiatives change and make recommendations as needed.
- Displays a strong sense of urgency and high level of responsiveness as you manage calls from publishers, songwriters, and others with A&R question and inquiries.
- Schedule meetings and conference rooms.
- Update and maintain contacts.
- Confidentiality and Discretion - Handle all information with the utmost discretion, integrity and confidentiality including documents, meetings, studio sessions, travel, phone calls, emails, etc.
- Travel - work closely with a travel agent to provide a seamless travel experience for complex and detailed travel plans and itineraries, including flights, hotel accommodations, car service and more in accordance with company policy and compile travel documents for expense reimbursement.
- Expenses: Manage, process and track expense reports for the team in a timely fashion and in accordance with the T&E policy.
Events:
- Finger on the pulse of hip restaurants and venues in order to book restaurant reservations, private meetings, off-sites, celebratory events, industry events and more.
- Act as host of meetings, develop meeting agendas, etc.
- Personal: May be required to assist with personal appointments and tasks for SVP, Creative A&R, as needed.
Who You Are:
- 2 years' experience in a position that requires exceptional time management skills; ability to prioritize and multi-task.
- Strong computer skills including MS Office (Word, Excel & Outlook) and proven internet capabilities. Skilled with Office 365 Task Management Tools.
- Ability to maintain confidentiality and discretion in all matters.
- Demonstrated ability to deliver consistently high quality and professional customer service to both internal and external customers.
- Ability to work independently and without follow-up, while also being a team player who can build solid, collaborative relationships.
- Working knowledge of digital music space and social media.
- Proactively engage in managing the daily activities of the office, with a strong sense of urgency and highest level of professionalism.
- Ability to work in a fast-paced environment.
- Highly organized and detail oriented.
- Exceptional written, verbal and listening communication skills.
- Innovative Thinker.
- Strategic Planner.
- Some travel required.
- Proficient in MS Word, Excel, Outlook, and PowerPoint.
- Experience using CRM a plus.
- 7.5-hour business workday but variations in work volume frequently require extended working hours for evening and late-night events.
- Music business experience preferred but not required.
What We Give You:
- You join an inclusive, collaborative, and global community where you can fuel the creative journey.
- A modern office environment designed to foster productivity, creativity, and teamwork.
- An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching.
- Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans.
- We invest in your professional growth & development
- Time off for winter recess.
Sony is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), gender, national origin, citizenship, ancestry, age, physical or mental disability, military status, status as a veteran or disabled veteran, sexual orientation, gender identity or expression, marital or family status, genetic information, medical condition, or any other basis protected by applicable federal, state, or local law, ordinance, or regulation.
