Senior Research Administrator (Remote Eligible) id-22463
About the position
The Senior Research Administrator at Stanford's School of Engineering plays a crucial role in managing the proposal preparation and post-award activities for a diverse portfolio of sponsored research projects. This position requires a high level of independence and expertise in research administration, overseeing complex federal and non-federal projects, and ensuring compliance with university and government regulations. The role involves collaboration with various stakeholders, including principal investigators and the Office of Sponsored Research, to facilitate successful project execution and financial management.
Responsibilities
- Prepare complex proposals within parameters of sponsored and non-sponsored research guidelines.
- Oversee and communicate submission process, both paper and electronic; resolve issues relating to proposal preparation and submittal process.
- Develop, prepare, revise, and finalize complex project budgets, and provide budget justification; obtain cost sharing commitment and support.
- Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations.
- Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.
- Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
- Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aides.
- Manage contract closeout process and compile information and documents needed for audit inquiries; submit final reports and certificates.
- Interpret complex university and government policies for project and university personnel and help guide other staff in interpreting complex policies.
- Identify and implement process improvements. Participate in and lead cross campus projects. Train and advise on issues requiring specific technical expertise.
- Oversee and review work of other staff. May supervise, train and/or mentor other staff.
- Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.
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Requirements
- Bachelor's degree and five years of job related experience, or combination of education and relevant experience.
- Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133, CAS).
- Knowledge and ability to understand, interpret, and communicate university policies and procedures.
- Excellent oral, written, and communication skills.
- Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
- Strong accounting skills; knowledge of accounting principles.
- Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
- Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
- Expert in project management, including managing international collaborations and complex multi-sub award contracts.
- Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants.
- Extreme attention to detail.
- Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
- Excellent time management and organizational skills.
Nice-to-haves
- Certified Accountant or Auditor, MBA, project management certification, or similar credential desired.
Benefits
- Career development programs
- Tuition reimbursement
- Generous time-off
- Family care resources
- Excellent health care benefits
- Free commuter programs
- Ridesharing incentives
- Discounts on products and services.
