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Admin Assistant/Director (Remote) id-20680

Position Purpose:

The Administrative Assistant performs full administrative and general office duties in support of a Director and/or department.

Key Responsibilities:

  • 30% Performs clerical duties such as typing, note taking, and managing daily mail to make certain that order is maintained within the office or department and documents are accurate; Responsible for establishing and maintaining official documents and records in appropriate files to ensure organization of materials.
  • 30% Schedules and coordinates appointments and makes arrangements for meetings, conferences and travel to ensure effective management of supervisor's/department's calendar.
  • 25% Prepares routine letters, memorandums, agendas, presentations, forms, etc.; Maintains Director' s email and voicemail correspondence to maintain adequate and timely communication;
  • 15% Screens telephone calls and resolves or refers them as appropriate; assists with some light accounting/budget review.

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Direct Manager/Direct Reports:

  • This position typically reports to Director/Sr. Director
  • This position has 0 Direct Reports

Travel Requirements:

  • No travel required.

Physical Requirements:

  • Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.

Working Conditions:

  • Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
  • No travel required

Minimum Qualifications:

  • Must be eighteen years of age or older.
  • Must be legally permitted to work in the United States.
  • Provides primary support to a specific supervisor and/or department.
  • Typically has frequent contacts outside the workgroup.
  • Typically assignments follow existing routines or instructions.
  • Typically considers among a few options and past practice when solving problems
  • Typically, guidance is always available and prior permission is required before changing work methods.

Preferred Qualifications:

  • PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet.
  • Strong written/verbal communication skills, strong organizational skills and attention to detail, & strong interpersonal skills.
  • Skills in operating office equipment (e.g., fax, copier, phone, etc.)

Minimum Education:

  • The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.

Preferred Education:

  • No additional education

Minimum Years of Work Experience:

  • 2

Preferred Years of Work Experience:

  • No additional years of experience

Minimum Leadership Experience:

  • None

Preferred Leadership Experience:

  • None

Certifications:

  • None

Competencies:

  • Action Oriented
  • Decision Quality
  • Collaborates
  • Instills Trust
  • Situational Adaptability
  • Communicates Effectively
  • Customer Focus
  • Resourcefulness.
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